Booking links

A booking link is your own scheduling page, like Calendly or cal.com, at an address such as https://app.freesbe.net/b/dana. Anyone who opens it picks a length, a day and a free time, then gets a calendar invite and a link to the call. Nobody needs a Freesbe account to book.

Everyone in a workspace can make their own booking links. Guests can’t. Booking links come with every paid plan. The page shows your workspace’s logo and name at the top, or its initials when it has no logo. On Corporate and Enterprise you’ll also be able to use your own domain, like meetme.acme.com/dana (coming soon).

Make a booking link

1. Open Meetings in the sidebar. Under Booking links, click Create booking link (or New link once you have one).
2. Give it a Title, like Intro call or Product demo. It’s the heading on the page.
3. Pick the Link. Freesbe suggests one from your name. Use 3 to 40 lowercase letters, digits and dashes; each name can only be used once across Freesbe.
4. Add a Description if you like. It shows under the title.
5. Under Meeting lengths, tick 15, 30 and 60 minutes, or just the ones you want to offer.
6. Under Available hours, tick the days you take calls and set the hours for each. Pick the Time zone those hours are in; it starts as yours.
7. Set the rest, or keep the defaults:
   • Minimum notice: how soon someone can book. The default is 4 hours.
   • Book up to: how far ahead people can book, from 7 to 90 days. The default is 60.
   • Gap between meetings: free time kept before and after every meeting, so calls don’t run back to back.
   • Show my profile photo: shows your picture on the page. Turn it off to show your initials.
8. Click Create link.

Share it

When the link is ready, Freesbe shows it with a line for your email signature.

• Copy copies the link, for a message or your website.
• Copy for email signature copies a 📅 Book a meeting with me line that links to your page. Paste it into the signature settings of Gmail, Outlook or Apple Mail and it stays a link.

You can do both later from the list under Booking links, with the copy and envelope buttons next to each link.

On your company’s own domain

On the Corporate and Enterprise plans, an admin can move everyone’s links to your company’s own address, such as https://meetme.acme.com/dana. The old app.freesbe.net/b/ address keeps working. See Custom domains.

Pasted into Slack, Teams, iMessage or Freesbe, the link unfurls into a card with your name and your workspace’s logo:

Which times people see

The page only offers times that are inside your available hours and free in all of these:

• Your Freesbe meetings, in every workspace you’re in: ones you organize and ones you’re invited to.
• Your connected calendar. Busy times from the Google, Microsoft or Zoho calendar you connected in Preferences are left out too. See Connect your calendar. Without a calendar, only your hours and Freesbe meetings count, so connect one if you keep meetings elsewhere.
• Your minimum notice, booking window and gap between meetings.

Starts are offered every 15 minutes for 15-minute calls and every half hour for longer ones. The page shows times in the visitor’s own time zone, and they can change it under the calendar.

Booking a call

This is what the person booking sees:

1. They pick a length, then a highlighted day, then a time.
2. They enter their name and email, and optionally a note for you.
3. They click Book meeting.

If someone else took that time a moment earlier, they’re asked to pick another one.

The booking becomes a normal meeting organized by you, titled like Intro call: Maya Chen and Ravi Shah:

• You get an email with a calendar invite saying who booked, with their note.
• The person who booked gets a calendar invite with the times in their own time zone, their personal link that goes straight into the call without waiting in the lobby, and a Reschedule or cancel link.
• Both of you get a reminder about 10 minutes before the start.

It’s listed under Upcoming in Meetings, where you can edit, move or cancel it like any other meeting. Canceling it sends a cancellation to their calendar.

When they need another time

People who booked can move or cancel the meeting themselves, without an account. The Reschedule or cancel link is in their invite email and on the You’re booked page. It opens their booking on your page:

• Reschedule shows the same calendar, with the free times from the same link: your hours, notice, booking window and busy times all still apply. Their current time stays on offer. They pick a new time and click Confirm new time.

  

• Cancel meeting asks them to confirm, with an optional note for you.

  

Either way, you get an email right away, and the meeting changes in Meetings and in both calendars:

• A move sends both of you an updated calendar invite. Yours says who moved it and the time it used to be.
• A cancellation sends both of you a cancellation. Yours includes their note, if they wrote one. The time becomes free on your page again.

They can change a booking until it starts. Moving it needs the link to still take bookings: if you paused or deleted it, they can still cancel, and the page asks them to contact you for another time. The link only works for the person who booked, and stops working if you take them off the meeting.

Change, pause or delete a link

Use the Link options menu next to a link:

• Edit changes anything about it. If you rename the link, the old address stops working.
• To pause a link without deleting it, Edit it and turn off Taking bookings. The page shows that the link doesn’t work until you turn it back on.
• Delete removes the link. Meetings already booked through it stay on the calendar.

You can have up to 10 booking links in each workspace, for example a short Quick question link and a longer Product demo link with different hours. A link also stops working if you leave the workspace or an admin deactivates you.

Limits

• Each link takes up to 30 bookings a day, so nobody can flood your calendar.
• The page doesn’t ask the visitor to sign in or confirm their email address.
• A booking can be changed up to 10 times, counting your edits. After that, the person who booked has to contact you to move it.